Administrative Assistant, Engineering Department (Closes 11/24/2024)

The City of Bismarck is an Equal Opportunity Employer.

For details and to apply online: www.bismarcknd.gov/jobs

Description: This position is responsible for providing administrative support for the operations of the department.

This position may be underfilled as an Office Assistant II with a hiring pay range of $43,372.51 - $48,794.14.

Examples of Duties

Answers telephone and greets visitors; receives complaints and refers to appropriate personnel or resolves at a level commensurate with the position; assigns inspections; answers questions regarding city ordinances; provides information and assistance; takes messages and refers to appropriate personnel.

Receives a variety of permit applications, reviews for accuracy, and issues permit to contractors.

Processes accounts payable and receivable and prepares bank deposits. Reviews monthly AR report prepares invoices and letters to contractors or contacts directly for payment.

Provides administrative support to department managers.

Manages and posts updates to department website; posts plans and specifications to contractor website and department website. Posts street closing and other information to the city website.

Prepares a variety of letters, reports, forms, memoranda, legal descriptions and other documents.

Researches, gathers data, and prepares reports, spreadsheets or reports data requested to staff.

Coordinates, gathers data and completes special projects as assigned by department head.

Maintains record drawings database, plat database, site plan database, storm water management database, etc.

Maintains and updates contractor lists.

Performs related duties.

Minimum Qualifications

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.